Conference Programs & Proceedings Coordinator

  • SPIE
  • Bellingham, WA, USA
  • Mar 05, 2019
Full time Other

Job Description

Conference Programs & Proceedings Coordinator

SPIE seeks a Full Time Conference Programs & Proceedings Coordinator to act as a member of an event team that is responsible for technical program development through production of digital manuscripts.  Entails working with event team lead & conference chairs on process of organizing conferences, collecting, & preparing web & print promotional materials, & collecting of manuscripts. This process involves synthesizing input from multiple sources, extensive telephone & e-mail communications, proofreading, copy-editing, data processing, & web content management.

Skills required: managing multiple projects; computer proficiency in database systems, Word, Excel, & web content management tools; ability to meet deadlines; excellent oral & written communication skills; accuracy; attention to detail; & ability to work effectively with volunteers & colleagues from diverse backgrounds. Must be motivated, customer-service oriented, self-confident, conscientious, & able to work independently & as part of a team.

Education required: Bachelor’s degree in sciences or humanities or equivalent experience required. Knowledge of electronic media & familiarity with scientific publishing conventions helpful.

Compensation includes: Competitive wage, annual discretionary bonus, defined contribution retirement plan with additional company match and paid-time-off plan beginning at 31 days per year.

Benefits package includes: Medical, dental & vision with 100% paid premiums for employee, 75% paid for dependents. Health savings & flexible spending accounts funded by SPIE. 100% paid employee life & disability insurance, dependent life insurance available through payroll deduction. Many learning & development opportunities including tuition reimbursement & leadership development.

Our workplace offers: Onsite volleyball and soccer, yoga classes, lunch food trucks, costume contests, picnics, parties & more. Employees may receive discounts on gym memberships, cell phone service, office supplies, zoo tickets, fitness registration fees (5Ks, races, etc.) and many businesses in historical Fairhaven. 

Please send a resume & cover letter, indicating how your experience & qualifications match the requirements & why you will be successful in this position to: 

All materials must be received by 5 p.m.  Tuesday, March 19, 2019.

SPIE is an Equal Employment Opportunity Employer. SPIE provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.